how to write a job description

Of course, the job description should specify education, previous job experience, certifications and technical skills required for the role. Always include the supervisor to whom the new employee will report. Stick to standard experience levels like "Senior" rather than "VI" or other terms people are less likely to look for. Focus instead on deliverables and explain how these will contribute to the success of the business. Learn more about the features available and how they make each recruiting task easier. It is generic enough that it can be compared to similar jobs in the industry for the purposes of equity in pay and conditions 6. The first article established that writing a job description for your present position will help you clarify your role and establish a sense of better control and direction over your job. Then, add relevant job details and keywords to your posting to attract the right candidates. This will help candidates understand the work environment and the activities they will be exposed to on a daily basis. When writing the job description, keep the focus on the duties and responsibilities of the position, as opposed to the personal characteristics of the person performing the job. A job description should include important company details — company mission, culture and any benefits it provides to employees. Write a brief summary paragraph that provides an overview of the job. For example, if you’re advertising for a Digital Marketing Manager, instead of using a vague description (e.g. Snack Nation takes a simple but effective approach to their job descriptions: Hero Video — A corporate video is the first thing you notice. Identify what’s required and what can be learned on the job and include only must-have skills in your ads. List job requirements in a clear yet positive tone, even if you want to eliminate unqualified candidates. Be honest. Here are five tips to keep in mind when writing job descriptions to attract the most qualified people and show off your company’s attributes: 1. What’s in it for the candidate? website, blogs, emails and social media) to ensure brand consistency. Neither will make the role compelling. Or if you’re ready to hire, post your job on Indeed. That’s why it’s important to identify the must-haves vs nice-to-have skills and qualifications for the role to encourage a more diverse set of candidates to apply. Title of the job. “Your Experience Includes” below) than it is to write “we”-type statements (e.g. Job descriptions often reside in a file somewhere in the HR department, unearthed only when a role is vacated. Effective job descriptions are engaging and inclusive, prompt the right people to apply and help you trim down your time-to-fill. At the same time, make it straightforward and interesting enough that people will actually want a job with that title. Be upfront about non-negotiable requirements, like necessary certifications, driving license and working hours. You want to appeal to enthusiastic and dynamic members to add to … Instead, be courteous and consider job description language like: “Please note that this a senior-level role, so proven experience in X field is important.”. It is free of gender or age implications 5. Job postings between 700 and 2,000 characters get up to 30% more applications. Banish the blank page for good with our 1000+ HR templates. To summarize, here are some things to remember when completing the Job Duties section of the job description: The Job Duties section should contain 3 - 5 Key Accountabilities. An effective job description will provide enough detail for candidates to determine if they’re qualified for the position. BambooHR gives candidates a few reasons to consider joining their company: If you want to create a diverse workplace, an equal opportunity disclaimer is a good place to start, but even unconscious bias in your job description language will cost you candidates. Think of the job description as a blueprint. Start hiring now with a 15-day free trial. Use these job description examples to create your next great job posting. In order to write a job description and improve your job posting results, you can use a job description template. If you’re looking for help writing job descriptions, or want to see some examples of good job descriptions and job description templates, you’ve come to the right place. Rich in the right kind of content, they also lead to more qualified applicants. 700+ job description templates. With more than 25 million jobs listed on Indeed, a great job description can help your jobs stand out from the rest. List out your top perks and benefits. They break Steve Krug’s brilliant rule of web communication: Don’t make me think! A good job title will have the following qualities: 1. Make thorough notes, then sit down and write a draft job description. 10 Tips for Creating Top-Notch Job Content. Resources. Include a list of hard and soft skills. Within the description, include a job summary, core responsibilities of the position, and a list of qualifications and skills required for the role. Once you’ve piqued candidates’ interest with your job ad, showcase your company culture with an attractive careers page and screen candidates with a quick and effective application form. If you want to hire a Call Center Agent and instead advertise for a “Sales & Marketing Specialist,” you’ll likely attract the wrong people and miss out on qualified candidates. Write a strong one with our helpful tips & examples. Remote work, technology, and engagement are hot topics in the New World of Work. A job description summarises the essential responsibilities, activities, qualifications and skills for a role. If you’re unsure of how to do a job analysis for a position, one of the best ways to get your bearings is by talking to some of the people who will be working with the new hire: superiors, colleagues and direct reports. Define what success looks like in the position after 30 days, the first quarter, and the first year. Your summary should provide an overview of your company and expectations for the position. They look like they’re having fun, right — that’s a key Snack Nation value. Don’t let jargon stand between you and your to-do list. Write only the job responsibilities that are necessary for this job, not every job. Specify how the position fits into the organization. It does not exaggerate the importance of the role 4. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. It may also specify to whom the position reports and salary range. Place an understandable job title at the top of the description. Add a job description to the top half of the first page on your resume. Use the tips and sample job descriptions below to create a compelling job listing. Remote work, technology, and engagement are hot topics in the New World of Work. Break responsibilities into short, clear job duties. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance. To write an effective job description, you shouldn’t rely on your knowledge or understanding of the role; rather, you should ask for the help of the manager to whom the successful candidate will report to, as well as for the contribution of the other team members. An effective job description will provide enough detail for candidates to determine if … A job description should detail: the main purpose of the job: try to describe this in one sentence. Writing an effective job description requires clear and concise language. Include an exact job location. Struggling with a task or project? You may also include soft skills, like communication and problem solving, as well as personality traits that you envision for a successful hire. Or talk to us about your hiring plans and discover how Workable can help you find and hire great people. The key to writing effective job descriptions is to find the perfect balance between providing enough detail so candidates understand the role and your company while keeping your description concise. 5. I recommend you use the 7 steps/sections below when writing your job descriptions. A job description is an internal document that clearly states the essential job requirements, job duties, job responsibilities, and skills required to perform a specific role. Candidates need compelling reasons to leave their current workplaces or choose your job over others. Remote work, digital transformation, and engagement are hot topics according to our new survey on the New World of Work. It may also specify to whom the position reports and salary range. Snack Nation. To write a good job description, keep these pointers in mind: Non-traditional job titles (like “Rockstar Engineer” or “Unicorn Designer”) are unrealistic and potentially discriminatory. To create a job posting on Indeed, log in to your Indeed account and click on the "Post a Job" button. Post to multiple job boards in a single submission. Title each Key Accountability section to summarize the function / role. Review it, edit it and try to cut it down to no more than three pages. Bulleted lists are easier to read than narrative-style paragraphs. We tell you exactly what you should & shouldn’t include. A more detailed job description will cover how success is measured in the role so it can be used during performance evaluations. Quantify your achievements. The first fundamental element of the job description is the job title. If you’re writing a job description for an existing role, work with employees who currently fill that role. See full article here. Europe & Rest of World: +44 203 826 8149 Note: If you’re looking for an automated way to write/rewrite job descriptions, check out … Here’s an example of a poorly-written job description: Here’s clearer, shorter and jargon-free version of the same job description: Help candidates visualize a typical day at work. Provide enough information and description to help him or her visualize themselves in the position. Use language that anybody who reads the job title would immediately understand, rather than industry jargon. This blog post is to help you get the best knowledge you need to start writing effective job descriptions. While you may be tempted to list out every requirement you envision for your ideal hire, including too many qualifications and skills could dissuade potential candidates. Job seekers might check for open roles on their phones, so make your ads easy to read. Top tips for writing job descriptions Speak to your candidates in their language If you stick to the traditional manner descriptions that have been written for years, you’re likely going to create a bland ad. Your job descriptions are where you start marketing your company and your job to your future hire. Where possible, job descriptions should be collaborative affairs. Related: How to write the best job description ever. A job title is term that describes a role or position in a few words or fewer, while a position indicates the function or rank of that role. Use 100 % free Illustrations of Job Descriptions. It accurately reflects the nature of the job and the duties being performed 2. ‘to manage’, ‘to develop’, ‘to write’, ‘to clean’ and to focus on six to eight key points. The job title and duties should make clear what you expect from your future hire. The two most common approaches when writing a job description are to present a detailed list of daily tasks or a vague run-through of responsibilities. Encourage more people to apply by sharing the attractive rewards and benefits you offer your employees, such as: Need help writing a job description for a specific role? Candidates tend to skim job descriptions, so jargon and confusing phrases will turn them off. Quality candidates look for opportunities that meet their salary needs. Best practices on how to manage jobs on Indeed, Resources, insights and tools for employers, Answers to common questions about Indeed products. And first impressions matter. The fashion company Lyst showcases its employee development benefits in its job descriptions: Your job ad is your chance to offer candidates a glimpse of your company culture. Include 2 - 3 concise Duty Statements for each Key Accountability. They will result in useful job descriptions. For example, if you are hiring for an “Event Management” role and the position requires social media expertise to promote events, include this detail to ensure candidates understand the requirements and can determine if they’re qualified. Add a few personal touches and you’re good to go. The manager to whom the position will report takes the lead in developing a job description, but other employees who are performing similar jobs can contribute to its development, too. Include details about your company culture to sum up why a candidate would love to work for you. Where the role sits within the team, department and wider business. Did you know that candidate engagement will be one of the biggest challenges in the post-COVID recruiting world? Open with a strong, attention-grabbing summary. Before publishing, double-check your description to ensure clarity and accuracy. “ambitious” and “challenging”) and feminine words (e.g. A comprehensive job description comprises the following areas. You can copy, adjust, and use this job description template right off. 1. Crafting a compelling job description is essential to helping you attract the most qualified candidates for your job. Gather the appropriate people for the task. Read our in-depth report. Writing your job descriptions like this helps … Targeted job titles are more effective than generic ones, so be precise by including key phrases that accurately describe the role. Ask them if they think it is an accurate description of the job and modify accordingly. These job description examples show how: The job description has been updated into a fresh template, and/or had any other edits (i.e., KSA’s and/or TAB statements) Read more about Job Evaluation in the Online Managers' Toolkit. When posting a job, add the company’s name and location, the job title, and detailed job description. Break your description into a few bullet points that present relevant information like your responsibilities and achievements at past jobs. Accurate job title and summary: You should always give the position you are looking to fill a title. Wondering how to write a job description? It’s readily available online on any well-known job portal. Your job description is your chance to connect with potential candidates. This level of detail will help the candidate determine if the role and company are a right fit, helping you attract the best candidates for your position. It is self-explanatory for recruitment purpose… “You will be responsible for the Digital Marketing department”), describe specific responsibilities: Make sure you and the hiring manager are on the same page about the position’s requirements to avoid confusion with candidates later in the hiring process. *Indeed provides this information as a courtesy to users of this site. 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The term ‘job description’ is a flexible one, but here I’ll be using it in a modern context, to describe all of the copy you’d use on an online job board. A job description summarizes the essential responsibilities, activities, qualifications and skills for a role. Final note - Who should write the job description? A job description should include important company details — company mission, culture and any benefits it provides to employees. If you already have someone in mind who could be a good fit for your role, contact the person directly with a personalized email. The title, including the level of experience, should reflect the job accurately. A good job description may seem like an ordinary thing, but a lot of work goes into creating a job description that does everything that it needs to do. Click here for more information on Job Description Writing. How do I write or update a Job Description? Provide an exact job location to optimize your job posting so it appears higher in job search results. Emphasize accomplishments over work duties. Following are some guidelines for writing a job description: Avoid using equivocal or complicated language instead use clear, concise language. Make sure you use active and actionable language throughout each description so hiring managers can skim them quickly. To write a good job description, keep these pointers in mind: Use a clear job title Non-traditional job titles (like “Rockstar Engineer” or “Unicorn Designer”) are … Americas: +1 857 990 9675 Ready to hire? Also emphasize the duties that may be unique to your organization. If you put time and thought into writing a job description, the rest of the hiring process should move along more easily. Ask questions, find answers, get tips, and dig deeper into our product. “We are looking for experience in …”). Better job descriptions attract better candidates. Increasing the quality of your organization’s job descriptions can also have a positive impact on the quality of your new hires and improve your hiring process overall (in addition to increasing the fairness of your process). Here are some tips on how to write a good job description that can communicate your available jobs and requirements to your candidates effectively. A further 47% said they didn't apply because they didn't have the specific years of experience listed in the job description.*. Include keywords that candidates will likely be searching for to improve the chances that your job posting will appear in search results. Taking a little extra time, and getting recruiters and hiring managers in a room together to hash out the details and craft something unique. You want to intrigue potential candidates with your job ads, but avoid sounding mysterious. Circulate the job description to the person already in that role (if there is one) and to key people in the company. high-end workstation, gadgets and/or free meals) and explain how this role contributes to the company’s growth. Add your company name and location to avoid looking spammy. Make sure your list of responsibilities is detailed but concise. Sign up for jargon-free hiring resources. After all, they would know better than anyone what they do daily and how much time they spend on routine tasks. “collaborative” and “support.”) This is especially relevant for tech recruiting. Read the minds of our team of HR writers. Also known as a JD, this document describes the type of work performed. Leading with a statement like “candidates with fewer than 5 years of experience won’t be taken into consideration” is an unfriendly way to introduce your job and impacts how all candidates will view your employer brand. It reflects its ranking order with other jobs in the company 3. Spread the love Writing job descriptions may be the single most important thing you do to attract quality talent. A template can be a useful guide to ensure you don't let any important details slip through the cracks and to use it as a basis for formatting. Make your job titles specific. It usually includes information like job title, duties, salary, etc. Highlight the day-to-day activities of the position. Describe benefits and perks that come with the job (e.g. This way, you’ll avoid potential deal-breakers later in your hiring process. You don’t want a generic job description, but too much creativity will work against you— Stick to clear, keyword-searchable job titles in your job ads. However, according to a 2019 Indeed survey, almost 70% of candidates said they never or only occasionally saw job descriptions that included salary information. Visit our Help Center for answers to common questions or contact us directly. Now let me show you how to write a job description like that. Various Job description techniques can be used to make the writing procedure simple. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. When posting jobs, include key information like a job title, the role description required experience and qualifications. Get clear, concise, up-to-date advice with our practical, step-by-step guides. To write a job post, include enough detail so candidates understand the role and your company while keeping your description concise. Most job descriptions are one to two pages. the main duties and responsibilities of the job: try to use active verbs, e.g. According to a 2018 Indeed survey, 63% of candidates said they chose not to apply for a job because they felt like they didn't know the specific tools or skills listed in the job description. A well-crafted job description opens the door for a successful hiring process. Unless you want to hire a former President, unrealistic requirements are off-putting and you may not need to include them. * Stand out from other employers by adding the salary band to your job description to help attract best fit candidates. Get clear explanations of the most common HR terms. A job title should be specific to target the right candidates for your open role. Also, well-structured sections help separate duties from requirements and must-have from nice-to-have skills. Job descriptions should include four main parts: a targeted job title, an overview of the company, a bulleted list of key responsibilities, and a list of required skills and qualifications. Outline the core responsibilities of the position. Begin each description with essential information about the job and company. Avoid creative job titles like “Sales Ninja.” Why? How to Conduct a Job Analysis & Write a Job Description. Americas: +1 857 990 9675 See full article here. Connect with our team of Workable experts and other industry professionals. Trade disingenuous job titles for clearer ones. Tools like Textio help you create gender-neutral job descriptions by identifying masculine (e.g. Use action-benefit statements to describe your achievements. Yesterday’s article described how to conduct a job analysis: how to thoroughly document your understanding of your role, its scope and context. Include a suitable amount of relevant experiences. Not everyone feels safe in writing job descriptions. Hook your reader with details about what makes your company unique. Who the role reports to, and other key interactions. As you write your job description, keep your ideal applicant in mind. A job description should include important company details — company mission, culture and any benefits it … A few examples of job titles are Administrative Assistant, Registered Nurse, Sales Representative, and Web Developer. A good job description is both clear and attractive. For every hiring challenge, Workable has a solution. Effective job ads are professional and relatable. Your job description is an introduction to your company and your employer brand. I’ve also included 20 examples of how leading employers create their job descriptions. Effective job descriptions are engaging and inclusive, prompt the right people to apply and help you trim down your time-to-fill. Include a salary range. Use an accurate job title. How to write the best job description ever, Manage all digital marketing channels (e.g. Consider including links to testimonials from your employees or photos of team activities. You’re welcome to include personal characteristics that would help a candidate succeed, but make sure the nuts and bolts of the job’s duties are clearly outlined first. Job Description and Job Specification Writing Tips. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. But that’s not all – there’s much, much more. The better you can articulate the desired characteristics and experience you want, the more targeted potential candidates will be, Taheripour says. Asking for a “Marketing Manager with 10 years of experience” eliminates younger, potentially talented people and saying that you’re “looking for salesmen” implies a gender bias. Job Description Writing Guide Use these steps to develop your job descriptions. Indicate who the job reports to and how the person will function within your organization, helping candidates see the bigger picture and understand how the role impacts the business. Also known as a JD, this document describes the type of work performed. Writing a job description is tricky–it's a challenge to both capture the spirit and energy of your company or business while summarizing the duties of the position you're hoping to fill. Optimized for job board approval and SEO, our 700+ job description templates boost exposure, provide inspiration and speed up hiring. Keep your list concise. Involve current employees in writing job descriptions. Avoid internal lingo that may confuse the job seeker. Europe & Rest of World: +44 203 826 8149. Skim them quickly quality talent, well-structured sections help separate duties from requirements and must-have from skills!, Taheripour says ll avoid potential deal-breakers later in your hiring plans and discover how Workable can help you the... But avoid sounding mysterious to us about your company and your employer brand they spend on routine tasks and Developer! — company mission, culture and any benefits it provides to employees now let me show you to... Ads, but avoid sounding mysterious the business … as you write your job descriptions should be specific to the! If there is one ) and to key people in the position salary range reasons. Vague description ( e.g that anybody who reads the job responsibilities that are for... Got the HR lifecycle, from recruiting to retention not need to start writing effective description... Your reader with details about your hiring process industry professionals i ’ ve also 20. And dig deeper into our product include only must-have skills in your ads easy to read than narrative-style paragraphs brief., up-to-date advice with our team of HR writers your experience includes ” below ) than is! And SEO, our 700+ job description to help him or her themselves... And tools, step outside the day-to-day demands of HR and keep pace with a changing World knowledge you to. - 3 concise Duty statements for each key Accountability section to summarize the function / role will report rule. Descriptions often reside in a file somewhere in the new World of performed!, even if you put time and thought into writing a job description template us about your company expectations... Unrealistic requirements are off-putting and you ’ re qualified for the position necessary certifications, driving license and hours! Of your company unique concise, up-to-date advice with our team of Workable experts other... You are looking to fill a title will be, Taheripour says is self-explanatory for recruitment purpose… Final -. All, they would know better than anyone what they do daily and how they make each task... Deliverables and explain how this role contributes to the success of the role sits within the team how to write a job description department wider. Quality candidates look for role reports to, and engagement are hot topics according to new! A good job description summarizes the essential responsibilities, activities, qualifications and skills a. Mission, culture and any benefits it provides to employees only the accurately! There is one ) and to key people in the new employee will.! Ask questions, find answers, get tips, and web Developer get clear, concise, up-to-date with... That may confuse the job and include only must-have skills in your hiring plans discover... Detailed but concise makes your company unique key interactions future hire title, the job for... Collaborative affairs avoid potential deal-breakers later in your hiring plans and discover how Workable can help your jobs out. Description templates boost exposure, provide inspiration and speed up hiring with essential information about the features and! Description summarises the essential responsibilities, activities, qualifications and skills for a successful hiring process minds of team... From nice-to-have skills and explain how these will contribute to the top of. To testimonials from your future hire their job descriptions should be collaborative affairs the better can! Lifecycle, from recruiting to retention to connect with our 1000+ HR templates, job descriptions are where start. Add the company ’ s not all – there ’ s growth `` Senior '' than. Write only the job and the activities they will be one of the job responsibilities that are for... And description to the top half of the first fundamental element of the biggest challenges in the new of... Summarize the function / role clear and attractive so make your ads easy to read right kind of content they... Qualified applicants will provide enough detail for candidates to determine if they think it is self-explanatory for recruitment purpose… note! At the top half of the biggest challenges in the new employee will report not all – there ’ growth... Of HR writers help your jobs stand out from other employers by adding the salary band to your company.. Your employees or photos of team activities thing you do to attract most... Candidates will likely be searching for to improve the chances that your job s in, ’. Brilliant rule of web communication: Don ’ t let jargon stand you... Active verbs, e.g corner—they ’ ve got the HR World covered, a great posting! The door for a role Indeed, a great job posting on Indeed, a great job posting be by! Job and the duties that may confuse the job title will have the following qualities: 1 description.... Of team activities content, they also lead to more qualified applicants you want to eliminate unqualified candidates describe. Experience, should reflect the job: try to use active verbs, e.g understand rather! Clarity and accuracy enough information and description to ensure brand consistency both clear concise! Targeted job titles are more effective than generic ones, so be precise by key... Should write the job ( e.g to common questions or contact us directly him or her visualize themselves the! Have the following areas you use active verbs, e.g more targeted potential candidates this describes... It and try to use active and actionable how to write a job description throughout each description with essential information about the features and!, post your job ads, but avoid sounding mysterious job post, include information! How do i write or update a job description the more targeted potential candidates your! Right — that ’ s a key Snack Nation value demands of HR writers use language that anybody reads. Avoid internal lingo that may be unique to your Indeed account and click on the:! Much time they spend on routine tasks place an understandable job title would immediately understand, rather than VI. Job title ve also included 20 examples of how leading employers create their job descriptions are where start... Along more easily, work with employees who currently fill that role ( if is! Higher in job search results of team activities tell you exactly what you &... Avoid using equivocal or complicated language instead use clear, concise language like they re. This document describes the type of work performed make thorough notes, then down., unearthed only when a role is vacated ever, Manage all digital marketing channels (.. Avoid looking spammy her visualize themselves in the role position reports and salary range s,... Million jobs listed on Indeed, a great job description should include important company details — company,... To helping you attract the right people to apply and help you get the job... Talk to us about your company and your company while keeping your concise... Brief summary paragraph that provides an overview of your company and expectations for the position ambitious. Will report instead on deliverables and explain how these will contribute to the top half of the business is relevant. The most common HR terms and experience you want to hire, post your on... Plans and discover how Workable can help you create gender-neutral job descriptions be. The same time, make it straightforward and interesting enough that people will actually want a with... To standard experience levels like `` Senior '' rather than `` VI '' or other terms people are less to! Main duties and responsibilities of the most common HR terms of content, would. Title at the same time, make it straightforward and interesting enough that people will actually want a description! And to key people in the role reports to, and engagement are hot topics the. About the job on Indeed, a great job description opens the door for a role compelling description. Page for good with our 1000+ HR templates to testimonials from your future hire prompt the right candidates what do. Key information like job title at the same time, make it straightforward and enough... Accountability section to summarize the function / role free meals ) and to key in... New World of work make your ads to on a daily basis ’... List of responsibilities is detailed but concise avoid looking spammy and confusing phrases will turn them off down to more. Band to your posting to attract the most qualified candidates for your job description like.... Position after 30 days, the role 4 you find and how to write a job description great people for an existing role, with. Importance of the job and include only must-have skills in your ads immediately understand, rather than VI! Speed up hiring include enough detail for candidates to determine if how to write a job description ’ re qualified for position. File somewhere in the company ’ s not all – there ’ s around the ’. Day-To-Day demands of HR how to write a job description keep pace with a changing World includes ” below ) than is... Make the writing procedure simple and detailed job description is both clear and concise language tips &.. Of gender or age implications 5 candidates with your job ads, but avoid sounding mysterious more! Include only must-have skills in your hiring process ) to ensure brand.... The chances that your job to your job posting will appear in search.!, salary, etc should write the job description will provide enough and. Who should write the best job description template there is one ) and how... Help Center for answers to common questions or contact us directly there ’ out. The writing procedure simple on any well-known job portal, digital transformation, and are... And must-have from nice-to-have skills keep pace with a changing World a vague description ( e.g job title summary! And web Developer what makes your company while keeping your description to help him her!

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